Pre-Arrival Information Acknowledgement

Please read the following and sign at the bottom to indicate understanding of camp policies.

Check-in begins at 4pm. Early arrival must be requested 3 weeks out and must be approved by Guest Services. The first person to check in with Camp must be the leader or someone designated by them to receive camp’s communications.   

Upon arrival to camp, leaders should check in at the office. All other attendees should remain in or near the main parking lot by the chapel until given future instructions – guests are responsible for getting their attendees to the correct accommodations. 

Participants must bring bedding for bunkbeds, bed pillows, towels, washcloths, and toiletries. 

Mealtimes in the Dining Hall are as follows: Breakfast, 8:30 – 9:30 a.m.; Lunch, 12:30 – 1:30 p.m.; Dinner, 5:30 – 6:30 p.m.  

The Annunciation Heights kitchen can only accommodate Gluten Free, Dairy Free, and Nut Free allergies. For all other allergies, please bring your own food. Please see Allergy Menu Policy for the full details.  

Nonscheduled people cannot show up to meals. All attendees to meals must be communicated to our staff and paid for accordingly. 

AH does not provide medical help unless it is an emergency, the group is responsible for bringing up and distributing medications, band aids, etc.  

The chapel is not exclusive use, so any prayer time outside of preapproved sacramental schedules is subject to availability. You may speak to your host about potential conflicts.  

Sacramental uses outside of the chapel will require you to bring your own liturgical items, as our sacristy items must remain in the chapel. In addition, hot coals must be disposed of correctly: no throwing away of hot coals into trash cans or potentially flammable receptacles.  

No nails, tacks, or tape may be used to hang up items unless explicitly allowed by AH. Command strips are allowed.  

Please be aware that Camp has ongoing projects to update camp. If you have particular needs for your programming, especially if you have been used to Camp in previous years, please give us a call to find out about the updates.  

Allergy Menu Request

This meal plan accommodates gluten, dairy, and nut allergies.  In other words, meals provided on the allergy menu plan are gluten-free, nut-free, and dairy-free.  The dietary plan does not cover any other dietary restrictions. 

Important note: Annunciation Heights kitchen is NOT CELIAC Certified!   

These are your three options for the Allergy Meal Plan: 

• Option 1- I will eat from the main food line and manage my own allergies. 

• Option 2 – I will eat the meals from the Allergy Meal Plan. 

• Option 3 – I will bring my own food. 

Please communicate all food allergies and which option you’re choosing to your group leader. 

It is the responsibility of the guest group leader to provide the hospitality office with a final count of allergy menu plans needed no later than two weeks prior to arrival.   

This list must contain:  

• The name of the adult/child  

• Contact phone number  

• If the meal is needed for a child, a contact phone number and name of the parent or guardian 

The hospitality staff will call each person to verify that the individual is on the allergy menu plan and to discuss any questions or concerns. 

For individuals with severe allergies, it is highly recommended that you bring your own food. AH will provide proper storage for personal food. 

Food service staff cannot assist in any way with the preparation of outside food, but a microwave is provided for guests’ use.