Pre-Arrival Information, Checklist, and Forms

We are so excited that you have chosen to host your event at Annunciation Heights. Before you arrive, there are a number of things that are required in order to stay with us. Additionally, we have some helpful information below to make your stay with us a success! Please read carefully the information below, but do not hesitate to reach out directly to us with any questions.

REQUIRED PARTICIPANT MATERIALS

Please see the items below that MUST be submitted in order to attend an event at Annunciation Heights.

Have participants Submit Special Diet Form

AH offers an allergy menu plan for individuals with dairy, nuts, and gluten allergies. AH can accommodate allergies that are communicated two weeks prior to arrival. Please note that all participants must report dietary needs to the guest group leader who will provide a list to AH. Please read the “Meal Plan Options” in the link below as it contains important information!

Meal Plan Options

Signed AH Waiver

In accord with camp policy, EVERY person (youth and adult) who visits the property must have a signed Assumption of Risk and Release of Liability form on file. Forms for each participant in your event MUST be submitted prior to or at the time of your arrival on property. Please keep the duplicate of each waiver sent to your email for your own files.

SIGN FORM HERE

Waiver En Español

ASUNCIÓN DE RIESGO Y ACUERDO DE EXENCIÓN DE RESPONSABILIDAD POR FAVOR, LEA CON ATENCIÓN. Este es un acuerdo de exención de responsabilidad y de renuncia a los derechos legales.

FIRMA AQUI

REQUIRED LEADER MATERIALS

Please see the items below that MUST be submitted in order to host a retreat at Annunciation Heights.

Acknowledgment of Pre-Arrival Information and Allergy Menu Request

Please complete the form below to confirm of receipt of all pre-arrival information, including submission of special menu requests.

SUBMIT NOW

Schedule Your Planning Call with Our Staff

Use the link below to select a time for a phone call to finalize your group's needs. This will include all resource and activity requests.

SCHEDULE NOW

Review Medical Kit List and Prepare for Arrival

While on retreat, group leaders are responsible for attending to the medical needs of participants. Please see the list of suggested medical supplies to bring during your time on retreat.

MEDICAL KIT LIST

Payment

Your contract balance is due TWO WEEKS prior to arrival. Pay by card using the link below (with a 2.5% surcharge) or by mailed check.

PAY ONLINE HERE

Explore Our Spaces

Take a look inside our facilities to see what each provides!

SPACES AND LAYOUT

Important Pre-Arrival Information

Check in at camp starts at 4pm. Leaders should arrive first, and attendees will be told about their lodging from their leader. Only the leaders need to check in at the office.
Participants must bring bedding for bunkbeds, bed pillows, towels, washcloths, and toiletries.
Mealtimes in the Dining Hall are as follows: Breakfast, 8:30 – 9:30 a.m.; Lunch, 12:30 – 1:30 p.m.; Dinner, 5:30 – 6:30 p.m.
Please see above for the allergy menu policy, and be sure to communicate your needs to your leader to get on the list.
Nonscheduled people cannot show up to meals. All attendees to meals must be communicated to our staff and paid for accordingly.
AH does not provide medical help unless it is an emergency, the group is responsible for bringing up and distributing medications, band aids, etc.
The chapel is not exclusive use, so any prayer time outside of pre-approved sacramental schedules is subject to availability. You may speak to your host about the schedule during your stay.