Pre-Arrival Information, Checklist, and Forms
We are so excited that you have chosen to host your event at Annunciation Heights. Before you arrive, there are a number of things that are required in order to stay with us. Additionally, we have some helpful information below to make your stay with us a success! Please read carefully the information below, but do not hesitate to reach out directly to us with any questions.
REQUIRED MATERIALS
Please see the items below that MUST be submitted in order to host your event at Annunciation Heights.
Have participants Submit Special Diet Form
Our kitchen staff are prepared to accommodate special diet needs, but in order to do so, we need to be informed! Please send the link below to your participants, and have each individual with particular diet restrictions fill out and submit the form below!
**Please note – individuals with severe diet restrictions may need to bring supplemental nutrition.
Resource Request List
In order to serve you best, we require a completed and submitted form delineating intended use of camp resources. Please download and complete the form, and submit it at least THREE WEEKS prior to arrival. Included in this will be a submission of your even schedule, so that we can prepare your staff host for the weekend and avoid conflicts with other groups on camp!
Review Medical Kit list and prepare for arrival
During your stay at camp, group leaders/group medical staff are primarily responsible for attending to the minor medical needs/injuries of participants. AH staff are ready in the even of an emergency to assist, but basic medical care is your responsibility. Please see the list of suggested medical supplies to bring during your time at camp.
Payment
Please pay the balance of your contract at least TWO WEEKS prior to your arrival. Late payment hinders smooth operation on our end! Late or absent payment may result in interruption to facility use. If you have any questions on your contract, please contact the camp office immediately by phone at 970.586.5689. Payment not provided on time may incur additional late fees.
Signed AH Waiver
In accord with camp policy, EVERY person (youth and adult) who visits the property must have a signed Assumption of Risk and Release of Liability form on file. Forms for each participant in your event MUST be submitted prior to or at the time of your arrival on property. Please keep the duplicate of each waiver sent to your email for your own files.
Property Map
Take a Virtual Tour!
Important Pre-Arrival Checklist
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Use Google Maps ONLY for GPS and type in “Annunciation Heights”. The Camp is located on CO State Hwy 7 near mile marker 9. Our address is 7400 State Highway 7, Estes Park, CO 80517.
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Check-in begins at 4pm. If you would like to arrive before 4pm, please speak with Guest Services directly about availability.
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Bring bedding for bunkbeds, bed pillows, towels, washcloths, and toiletries.
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Have each participant bring a water bottle.
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Bring a few flashlights and/or headlamps.
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Wear appropriate clothing for weather conditions in the mountains.
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Encourage “Ice Awareness” in the wintertime.
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Please limit the amount of snacking in the lodges; keep food in the lodge meeting room in tight-lidded containers.
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Do not leave food or sweet-smelling items in vehicles.
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To accommodate our Camp water system, please try to stagger shower schedules.
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Mealtimes in the Dining Hall are as follows: Breakfast, 8:30 – 9:30 a.m.; Lunch,12:30 – 1:30 p.m.; Dinner, 5:30 – 6:30 p.m.
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Please be aware that nonscheduled people cannot show up to meals. All attendees to meals must be communicated to our staff and paid for accordingly.
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Sacramental uses outside of the chapel will require you to bring your own liturgical items, as our sacristy items must remain in the chapel.